TERMS AND CONDITIONS

For the purpose of this document Amy Louise Photography shall be referred to as the ‘photographer’ and the ‘client’ shall refer to the person(s) completing the booking form and attending the photography session. By paying your session booking fee you are agreeing to the following conditions:

A. SESSION FEES

The Client agrees to pay the Photographer a NON-REFUNDABLE booking fee, specified at the time of booking.

The above mentioned NON-REFUNDABLE booking fee and a signed copy of this agreement are required to reserve a portrait session date. The Client understands and agrees that the Photographer will not book other sessions which would interfere with the allotted session time.

This is a non-refundable booking fee that goes towards your session. The balance is due at the time of the session. The session fee covers the time and talent of photographer, basic retouching and creative editing of images, as determined by the photographer, and images (amount depending on session) to be delivered via digital download, unless otherwise specified. 

In the event that the Client cancels the portrait session or fails to attend the session on the Session Date, for any reason, the client forfeits the NON-REFUNDABLE booking fee.

B. CANCELLATION/POSTPONEMENT/LATENESS

The Client understands that by entering into this agreement, the Photographer is foregoing other photographic jobs.  In the event of a cancellation or postponement of the portrait session/agreement by the Client, the retainers paid are non-refundable. Retainers are transferable if a date change is necessary. 24 hours notice of postponements or cancellations is required. 

The photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control. If it is not possible for a session to take place on a scheduled day due to weather, Photographer and Client will reschedule on an agreed date at the earliest date possible, with no additional charge. 

If the Client is late for session, the end time of the shoot will remain the same. Any unexcused lateness over 20 minutes with no notice will result in your session being cancelled. Your booking fee is NON-REFUNDABLE and another retainer will be required to rebook.  

C. RE-SHOOTS/REFUNDS

Re-shoots are determined at the discretion of the Photographer. Re-shoots and refunds will not be given for poor choices of clothing, make-up, hair, or by not following the recommendations of the Photographer.

The Photographer is not responsible if the Client and/or key individuals fail to appear or cooperate during portrait sessions, or for missed images due to Clients lack of communication. The Photographer’s camera is the only camera allowed at the photo session because of the distraction it causes, especially to small children, which hinders the Photographer’s ability to obtain quality shots.

It is your responsibility to ensure that you are happy with the style of photography that Amy Louise Photography offers, and if there are certain images that you do/don’t wish to be taken it is your responsibility to ensure that the Photographer is aware of this. 

D. HEALTH AND SAFETY

 Amy Louise Photography takes all precautions where health and safety are concerned. Any trip hazards/ dangers will be pointed out. Light stands and cables are kept out of the way as much as reasonably possible. Ultimately it is the parents responsibility to control their children and to keep them away from all items within the studio. Any children that are not kept under control or are considered to be unruly and a potential risk to damaging any equipment will be asked to leave the studio immediately. The session will be cancelled and no refund will be offered.

The Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.

E. IMAGE STORAGE

Digital Images will be stored securely by Amy Louise Photography, on 2 separate password protected hard drives, for an indefinite period of time. Digital images must be selected and downloaded from the online gallery within 30 days, failure to do so will result in the gallery being closed and a fee will be payable to have it reopened again. The Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control.

F. PAYMENT

All payments are due in full unless payment arrangements have been made. Orders will not be processed until payment in full is received. If the Client has arranged a payment plan, order will be placed after the final payment has been received.

G. DIGITAL IMAGES PRINTS & COPYRIGHT

All images and copyrights are the property of Amy Louise Photography.  The Photographer retains these rights even if image files are turned over to the Client.

All photos created by Photographer are copyright protected. It is a violation of copyright law to edit, crop, copy, scan, digitally alter, or otherwise steal any image created by the photographer during the client’s photo session. If the client steals images via any method listed above, or any other method, client will be invoiced for EACH digital image which has been stolen.

The client may print their personal photographs with the written consent of Photographer only once in possession of the digital images.

Photographer agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.

This license allows the client to do the following with the images:

i) Display the images;

ii) Print the images;

iii) Upload, email, or electronically transfer the images or files; and,

iv) Publish the images on personal websites or social media websites.

THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:

APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY PHOTOGRAPHER

MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES

The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission.

Client is obtaining prints for personal use only, and shall not sell prints or authorize any reproductions by parties other than the Photographer. Guidelines for personal usage are stated above. Prints for publication (such as editorial, public relations or advertising use) require prior written consent from the Photographer. Please do not ALTER or CROP these images in any way. Sneak Peek images fall under this as well.

Note from photographer: I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. For this reason I ask that you please do not alter or crop the images that are sent to you I hope that you will respect not only my hard work, but the time, money, and dedication that I have put into training and equipment to capture these images for you. 

H. ENTIRE AGREEMENT

This agreement contains the entire understanding between Photographer and Client. It supersedes all prior written and oral agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived. This constitutes an order for one portrait session with Amy Louise Photography.

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